The Indian Mounds Rock and Mineral Club is a non-profit organization incorporated under the laws of the State of Michigan. Its objective is to develop and encourage interest in, and to further the study of minerals, gems, fossils, rocks, the lapidary arts, and earth science. The club will provide, specimens and speakers to those interested.
Section 1. Any person of good
character
who is interested in the objectives of this Club is eligible for membership
, and
may become a regular member on payment of the dues as determined in the
bylaws.
Section 2. Any person of
acknowledged
standing as a mineralogist, geologist, craftsman or collector who has
rendered
outstanding service to the Club may be elected to honorary membership by a
majority vote of the regular members present at a scheduled
meeting.
Section 3. A Life Member is a
member
who through his service and commitment to the Club has been selected by the
membership to be a Life Member. A Life Member has all the privileges and
responsibilities of membership with the exception of paying
dues.
An Inactive Life
Member is a
Life Member who due to age, infirmity, or relocation is unable to
participate in
Club activities yet wishes to continue to be part of the club
Section 4. Any person between 10
and 17
years of age inclusive may become a junior member, provided an adult member
sponsors them.
Section 5. A parent, or other
adult
selected by the parent must accompany all minors on any field
trip.
Section 6. No member or officer
shall
receive compensation for his or her services.
.
ARTICLE
II
Section 1. The annual meeting
shall be
held the third Tuesday of November, or as determined by the Executive
Committee.
Section 2. The regular meetings
of this
Club shall be held the third Tuesday of each month, September through
May.
Section 3.
Field Trips shall be
scheduled at such times and places as the Club members may
determine.
Section 4. Special meetings may
be
called during the summer, or at other times at the discretion of the
Executive
Committee.
Section 5. Written or oral
notice of
regular meetings shall be given to the members a reasonable time in advance
. All
members shall be notified by mail or E-mail sent at least 10 days prior to
the
date of a special meeting stating the purpose, date and time of the
meeting.
Section 6. The board meetings of
this
club shall normally be held on the fourth Tuesday of each month, August
through
April.
DUES
Section 1. The Board shall set
dues as
it deems necessary. The dues structure shall be printed in the club
bulletin as
part of the club information page.
Section 2. All membership dues
are
payable by the third Tuesday of September. Members who have not paid their
dues
by the third Tuesday in December shall be dropped from the membership roll.
They
may be reinstated upon receipt of the dues.
Section 3. Any new member
joining at
the annual show, or anytime later in the year, shall pay one half of the
yearly
dues.
Section 4. The Club's fiscal
year is
January 1 to December 31.
Section 1. The Board shall be
comprised
of the following officers elected by the regular members of the Club
present at
the Annual meeting: President, Vice President, Secretary, Treasurer,
Fieldtrip
Chairperson, Librarian, and two Board members. The President, Vice
President,
Secretary, and Treasurer shall comprise the Executive Committee. The
Executive
Committee shall have exclusive voting rights on corporate matters.
Corporate
matters are defined as having the nature of or acting by means of a
corporation.
The President may appoint to the
Board,
with the Board's approval, persons serving in the following capacities;
Liaison
Officer, Bulletin Editor, Sunshine, Historian, Kitchen/ Hostess (Courtesy),
Membership, Monthly Meeting Publicity, Show Committee
Chairperson, Show
Dealer
Chairperson, and Show Publicity Chairperson. The immediate past president
shall
also be a Board member. These Board members along with the elected Board
members
shall have voting rights on all Club matters brought before the Board. The
Show
Committee Chairperson shall have the right to vote on corporate matters
that
relate to the annual show. Formal meetings of these Board members shall be
called Board meetings.
A simple majority of
the
Board members present at a Board meeting, meeting the requirement of
Article IV,
section 1 shall decide any issue before the Board with the exception of
financial matters where a two-thirds majority of those present shall be
required.
Section 2. Officers shall be
elected by
the regular members present at the Annual Meeting for a one-year term. The
nominees for President must have served at least one term on the
Board.
Section 3.
Club members may, at
any
meeting called for that purpose, remove any officer from office by a two-
thirds
majority of the members present.
Section 4. Any vacancy occurring
among
the officers shall be filled for the remainder of the term by appointment
made
by the Executive Committee.
Section 5. The President. The
President
shall be the chief executive officer of the Club. He/she shall be subject
to the
direction of, and under the supervision of the members. He/she shall have
general charge of the business affairs and property of the Club and the
control
over its officers, agents and employees. He/she shall preside at all
meetings of
the membership at which he/she is present. He/she shall perform such other
duties and may exercise such other powers as from time to time may be
assigned
to him/her by these bylaws. He/she shall also be an ex officio member of
all
standing committees, and at the expiration of his/her term of office shall
serve
on the Board as Immediate Past-President until replaced by his/her
successor.
.
Section 6. The Vice President.
At the
request of the President, or in the event of his/her absence or disability,
the
Vice President shall perform all the duties of the President, and when so
acting
shall have all the powers of, and be subject to all the restrictions placed
upon
the President. He/she shall also serve as program
chairperson.
Section 7. The Secretary. The
Secretary
shall: (A) record all the proceedings of the Club in The Minutes Book, to
be
kept for that purpose, and (B) have charge and possession of such book in
which
the minutes are recorded. The Book shall be kept in order and available to
the
Club officers and members. (C) He/she shall see that all books, reports,
statements, certificates, other documents and records as required by law or
the
Bylaws are kept or filed. (D) He/she shall carry on Club correspondence. (E
)
He/she shall be in charge of the safe deposit box, or assign it to another
member upon the approval of the Executive Committee.
Section 8. The Treasurer. The
treasurer
shall: (A) have supervision over the funds, securities, receipts and
disbursements of the Club and collect all dues; (B) cause all moneys and
other
valuable effects of the Club to be deposited in its name in such depository
as
shall be selected by the officers, or pursuant to authority conferred by
the
officers, as shall be convenient to the Treasurer; (C) cause the funds of
the
Club to be disbursed by check or draft upon the authorized depositories of
the
Club when such have been duly authorized by the Board members; (D) take and
preserve proper vouchers for all the money disbursed; (E) keep correct
books of
account of all business and transactions; (F) render to the President or
officers, whenever requested, an account of the financial condition of the
Club
and his/her transactions as Treasurer, and prepare a financial statement to
be
presented at the Board meeting, and for publication to the membership.
Section 9. Field Trip
Chairperson. The
Field Trip Chairperson shall arrange and conduct all field trips, serve as
safety chairperson, report to all members safety suggestions from the
Midwest
Federation as well as from other sources, and perform other duties as the
Board
may request.
Section 10. The Historian. The
Historian
shall record an official history of the activities of the Club in a book
kept
for that purpose (special occasions, speakers, field trips, pictures, fines
levied against or for the Club, etc. shall be included in this
history)
Section 11. The Liaison Officer.
The
Liaison Officer shall be appointed by the President with the approval of
the
Board. The Liaison Officer shall; (A) maintain a permanent mailing address
for
the Club; (B) receive all communications from the Midwest and American
Federations of Mineral Societies and their member societies; (C) forward
such
communications to the
proper
officer or individual.
Section 12. The Bulletin Editor.
The
President with the approval of the Board shall appoint the Bulletin Editor.
The
Editor shall see that the Club bulletin is edited, printed and distributed
to
the members prior to the regular meetings.
Section 13. The
Librarian. The
Librarian shall have custody of such books magazines and videos as the Club
may
own, and record their circulation among Club members.
Section 14. Board members shall
serve
in various capacities as determined by the Board, which shall be
responsible for
conducting the business of the Club, with the best interest of the Club and
the
will of its members in mind.
Section 1. Nominating Committee.
Duties
are outlined in Article VI, Section 5 (A).
Section 2. Persons accepting
nomination
to an office shall not be allowed to withdraw their names from the ballot
on the
night of the election, or for one week prior to the election, nor shall
they
give any indication at the election of their reluctance to
serve.
Section 3. Nominations may be
made from
the floor providing the nominee gives consent.
Section 4. A simple majority of
those
present shall constitute an election.
COMMITTEES
Section 1. The President shall
appoint
standing committees as soon as possible after taking
office.
Section 2. Standing committees
and
their duties:
(A) Finance Committee.
The
Finance Committee shall consist of the officers of the Club. The duties of
the
Finance Committee shall be to prepare a budget for the Club's regular and
special activities, and to devise and carry out plans for raising money to
finance special activities authorized by the Club.
(B) Membership Committee.
The
duties of the Membership Chairperson will be to promote and sustain
membership
in the Indian Mounds Rock and Mineral Club. The Chairperson shall be a
member of
the Board. The Chairperson shall maintain, with the help of the Club
Treasurer,
a copy of the Treasurer's official roster of all Club members, their
addresses,
phone numbers, and e-mail addresses, their hobby interests and other
necessary
directory information, which the Editor shall use to prepare the Club
Directory.
The Chairperson is to act as the Indian Mounds Good
Will Ambassador and maintain contact with club members who cannot
attend meetings on a regular basis. The Chairperson shall remind
the
members through articles in the Arrowhead News that they are to pay
their
dues before the
December 31 deadline, and tactfully contact the delinquent
members to ask them if they wish to be included in the Directory and
maintain their membership.
(C) Publicity Committee.
The
duty of the Publicity Committee shall be to
distribute the
Club's news regularly to the appropriate newspapers, radio
and
television
stations, and periodicals.
(D) Auditing Committee.
The
duties of the Auditing Committee shall be to
make an
annual
audit of all accounts in the hands of the Treasurer and
submit a
report
at the annual meeting before the official change of
officers.
(E) Hostess (Courtesy)
Committee. The Hostess shall greet the visitors, supply them with a nametag
,
have them write their name and address in the registration book, and
introduce
them to the Club. The Hostess shall have the Club members sign the
registration
book beside a number which will be used to distribute door
prizes.
(F) Show Committee. This
Committee shall consist of a Chairperson, Dealer
Chairperson,
Publicity Chairperson, Display Chairperson, Demonstration
Chairperson,
General Sales Chairperson, Club Sales (donated items)
Chairperson, and
Mineral Kit Chairperson. The committee will report to
the Club
and its
officers on a regular basis.
(G) Kitchen Committee.
The
Chairperson is responsible for purchasing paper
and food
supplies needed to serve refreshments at the regular
meetings.
He/she
shall
maintain a calendar listing volunteers to bring the
refreshments,
and will assist in serving
them.
(H) Sunshine Committee.
The
Chairperson is responsible for sending greeting
cards to shut-in/sick
members. He/she is authorized to send/bring flowers or a fruit basket to
hospitalized members. Sympathy cards and/or flowers may be sent when a
member
passes away, or when requested, a donation to a charity may be made.
(A) Nominating Committee.
The
Nominating Committee shall be appointed at least four weeks in advance of
the
annual meeting and shall inform the candidates of Article V, Section 2. Its
duties shall be to select the names of the candidates ascertained to be
available for each of the elective offices and to inform the candidates of
their
responsibilities.
(B) Special Activities
Committee. The duties of this committee shall be: to make arrangements for
special activities such as exhibits or other club activities of a public
nature.
(C) Other standing or
special
committees may be appointed at the discretion of the
President.
EXECUTION OF
INSTRUMENTS
Section 1. Execution of
Instruments
generally: All documents, instruments and writings of any nature shall be
signed, executed, verified, acknowledged and delivered by such officer or
such
agent of the Club in such manner as the officers from time to time may
determine.
Section 2. Checks, drafts, etc.
All
notes, drafts, acceptances, checks, endorsements and
all evidence of
indebtedness
of the Club whatsoever, shall be signed by such officer or officers or such agent
or
agents of the Club on and in such manner as the officers from time to time
determine. Endorsement for deposit to the credit of the Club in any of its
duly
authorized depositories shall be made in such manner as the officers from
time
to time may determine.
Section 3. Upon dissolution of
the
Indian Mounds Rock and Mineral Club all assets shall be distributed to an
organization that qualifies within the meaning of Section 501 (c) (3) of
the
Internal Revenue Code.
Section 1. These Bylaws may be
amended
at any regular or special meeting of the Club
by a two-thirds
majority
vote of regular members present, and after the preliminary steps outlined
in
Section 2 of this article have been taken.
Section 2. No amendment shall be
acted
upon unless the proposed amendment has been read at a previous meeting and
copies have been sent to all members at least seven days prior to the
meeting at
which the amendment is to be acted upon.
RULES OF
PROCEDURE
Simplified
parliamentary
procedure based on Roberts Rules of Order Newly Revised, © 1979 League of
Women
Voters of the U.S., shall be the prevailing authority for all questions of
procedure at any meeting.
The Club emblem is
basically
a circle within a circle. In the outer circle the Club's name, Indian
Mounds
Rock and Mineral Club, is printed in black letters on a white background.
The
inner circle shows the upper and lower peninsulas with a blue lake and a
mountain background, with a rock hammer suspended over all. Both peninsulas
are
in the pattern of a Petoskey Stone.
Current date and time is Friday, 26-Apr-2024 11:50:48 EDT and the Greenwich date and time is Friday, 26-Apr-2024 15:50:48 GMT. You are viewing this page from 3.144.189.177 and are visitor number 1830. This page was first published on 30 Dec 2003 and was last updated on Tuesday, 30-Dec-2003 23:33:08 EST.